What this guide covers
- how to send a school-linked invitation
- what information the invitation carries into signup
- how existing teachers receive, accept, or decline an invitation
- what to check if an invite is pending, expired, or cancelled
This guide shows you how to invite colleagues into Superadjust and what happens after you send the invite. The flow matters because invitations are tied to your school, can pre-fill signup details for a new colleague, and also let an existing teacher accept or decline the invitation in-app.
Context: The colleague invitation flow is school-scoped. It links the colleague to your school context, carries their role into signup, and lets you earn credits when they join and log their first evidence entry.
Step 1: Send the invitation
Start by opening the colleague invitation flow and entering the new teacher's details. The system stores the invite, creates a referral code, and sends an email invitation.
The invite panel — select a role, enter an email, and send or share a link
- 1.Open the invite colleagues flow from the Reward Track or settings area.
- 2.Select the colleague's role — Teacher or NCCD Coordinator.
- 3.Enter the colleague's email address.
- 4.Click Send Invite to create the invitation and send the email.
- 5.Alternatively, copy the invite link and share it directly.
Inviting a coordinator earns more credits than inviting a teacher. Credits are awarded when the invited person logs their first evidence entry, and earned credits never expire.
The Reward Track
Every invitation you send contributes to your Reward Track. This panel shows how many invites you have sent in the current cycle, your total credits earned, and a breakdown of what each role is worth.
The Reward Track panel showing credits earned and per-role credit values
- The progress bar shows how many of your 25-invite cycle you have used.
- Credits accumulate and never expire — they carry forward between cycles.
- Inviting a Teacher earns +5 credits. Inviting a Coordinator earns +20 credits.
- Credits are only awarded once the invited person logs their first evidence entry.
Step 2: Understand what the invitation link does
After the invitation is sent, the colleague receives a referral link with a unique code. Opening that link does not accept the invitation yet. It validates the code, checks expiry, and returns school and inviter details so signup can be pre-filled correctly.
- 1.The referral code is generated from a short uppercase UUID fragment.
- 2.The invitation email includes the invitee name, inviter name, school name, referral code, and an expiry notice.
- 3.When the code is opened, Superadjust checks that the invitation is still pending and not expired.
- 4.If the code is valid, the signup flow pre-fills the colleague's name, email, selected role, school ID, and school name.
Step 3: Accept, decline, cancel, or review the invitation
The final step depends on whether the person is new to Superadjust or already has an account. New users complete signup with the referral code. Existing teachers can receive the invitation in-app and choose to accept or decline it directly.
- 1.For a new user, the signup flow carries the referral code through registration and links the account to the inviter's school context.
- 2.For an existing teacher, Superadjust shows received invitations addressed to that teacher's current email.
- 3.If the teacher accepts the invitation in-app, the invitation status changes to accepted and the teacher is linked to the inviter's school.
- 4.If the teacher declines, the row stays in history with declined status.
- 5.If the inviter cancels a pending invitation, the record is kept and the status changes instead of being fully removed from history.
Invite history
Use the History tab to see all invitations you have sent, their current status, and how many credits you have earned from colleagues who joined.
Invite history showing sent invitations, roles, and join status
Invitation status reference
Use this table to understand what each status indicator means in invite history.
| Status | What it means |
|---|---|
Joined | The colleague accepted the invitation and has logged their first evidence entry. Credits have been awarded. |
Pending | The invitation has been sent but the colleague has not yet signed up or accepted in-app. |
Expired | The invitation link has passed its expiry date. You can send a new invitation if needed. |
Declined | The colleague declined the invitation in-app. The record remains in history. |
Cancelled | You cancelled the pending invitation before the colleague accepted. |
Common mistake
Assuming the link means accepted: The most common mistake is assuming that opening the referral link means the invitation is already accepted. It does not. The link only validates the code and returns prefill data for signup. Final acceptance happens later through signup or through the in-app accept action for an existing teacher.
What to do next
After the colleague joins, check that they are linked to the correct school and role, then move into the next practical setup task. The best next step is usually setting up the account properly or adding the first student so the team can start logging evidence in the right workspace.
Next guide
Adding a student →
Learn how to add a student including adjustment level, parent consultation, and needs profile with DSM-5 diagnosis search.