Teacher and coordinator roles: what each can see and do
On this page
| Task | Who can |
|---|---|
| Log evidence | Teachers and coordinators. |
| Add students | Teachers and coordinators. At a school with a coordinator, a teacher's new student is a nomination. |
| Set the level, category and diagnosis status | The coordinator, at a school with one. A teacher can suggest a change to the level. In a personal workspace, the teacher sets them. |
| Edit or archive entries | Teachers, for their own entries. Coordinators, for any entry at the school. |
| Restore archived entries | Coordinators. |
| Invite colleagues | Coordinators, with Invite teachers. Teachers at a school, with Invite and earn. |
| Ask a teacher about a student, or remind them | Coordinators. |
| The School page and school-wide exports | Coordinators. |
| Funding projections | Coordinators, on the School Plan or the School Plan trial. |
| Switch AI help off for the school | Coordinators. Each person can also switch their own off. |
| Where you work | What you see |
|---|---|
| Teacher in a personal workspace | Sees the students they added. |
| Teacher at a school | Can see the students at their school, browse the School directory and add a student from it to their own list. Works with their own students day to day. |
| Coordinator | Sees every student, teacher and entry at the school. On Coordinator Free, the first 10 students are shown in full. |
| A student's full name | On the student's record, Other teachers see can be set to Initials only, so teachers who don't teach the student see their initials. |
The directory is there so teachers can find the students they teach, for example when a student joins their class.
- No other school can see your school's data. Each school's records are kept separate in the database.
- Principals and school leaders don't need an account to see the evidence. Share an evidence pack with them.
Every entry is dated and shows who logged it, and an edited entry shows Edited. Only the right roles can edit or archive evidence. The editing guide sets out who can edit, archive or restore an entry.
When someone leaves the school, the entries they logged stay on students' records, so the record stays with the school. Settings, Staff lists who has left and when.
Coordinators often teach too. They use the same Log, Students and Evidence pages as a teacher, with Teachers and School added. On Students, Your students beside search shows only the students they teach, and on Evidence, Your log shows only their own entries.
Two: teacher and NCCD coordinator. Each school has one coordinator, and there's no separate principal or leadership role.
Yes. A teacher at a school can see the students at their school, browse the School directory and add a student from it to their own list.
No. No other school can see your school's data. Each school's records are kept separate in the database.
No. Share an evidence pack with them instead.