What this guide covers
- Who can edit an evidence entry
- What you can update after a log is saved
- What stays locked to protect the audit trail
- How to review the final entry before you move on
This guide shows you what can be edited in Superadjust, what stays locked, and how to correct an entry without weakening the record. It matters because evidence only helps when it stays accurate, clear, and defensible.
Step 1: Open the entry and check you have permission
Start from the student record or Evidence Ledger and open the exact entry you want to correct. In Superadjust, the original teacher can edit their own evidence, and coordinators can edit evidence across the school. Other teachers cannot edit someone else's entry, even when they share the same student record.
- 1.Find the evidence entry you want to update.
- 2.Open the entry detail or edit view.
- 3.Check the student, date, and creator before changing anything.
Step 2: Update the fields that are designed to change
Superadjust lets you patch the parts of an entry that improve clarity or completeness without changing the underlying audit record. Focus on the fields that help someone understand the entry better when they review it later.
- Update logistical details such as capture method, duration, frequency, or end-date tracking where needed.
- Update pillar-specific metadata such as Adjustment Level, Functional Impact, Participants, Method, Outcomes, or Follow-ups.
- Add a new supporting file if the entry now needs a document, plan, consent form, or report attached.
Editing rules
Use this quick map when you are deciding whether an entry needs a simple correction or a full replacement.
| You can update | These stay locked |
|---|---|
Capture method, duration, frequency, and end-date tracking | The created_at timestamp stays fixed. |
Pillar-specific metadata such as level, participants, outcomes, follow-ups, reason, or functional impact | The primary pillar stays locked after creation. If the entry was logged under the wrong primary pillar, recreate it instead. |
New supporting files can be attached to the existing entry | The core narrative text is treated as an immutable ledger record in the current backend model. |
Step 3: Know when to stop editing and recreate the log
Not every mistake should be fixed by editing. If the entry was created under the wrong primary pillar, or if the original narrative no longer reflects what actually happened, the cleaner move is usually to create a fresh entry and remove the incorrect one if your role allows it.
- Keep the original entry when you only need to correct metadata, attach a file, or tighten context around the same event.
- Recreate the entry when the primary pillar was wrong from the start.
- Recreate the entry when the original note no longer reflects the real event and a simple correction would create confusion.
When in doubt, ask yourself: "Would editing this entry change what actually happened, or just clarify it?" If it changes the substance, recreate instead.
Why this matters
Editing matters because Superadjust is designed to protect both clarity and audit integrity. Small corrections keep the record useful, but locked fields stop users from quietly rewriting the history of what was logged and when. That balance is what makes the evidence easier to trust later.
Common mistake
Using edit as a rewrite tool. Edit the entry to improve accuracy or complete the right fields, but do not use it to change the meaning of what actually happened. If the original log is wrong at its core, replace it instead.
What to do next
Once the entry is corrected, check whether the supporting details are strong enough to stand on their own. The next best step is usually to review pillar tagging or use Enhance Evidence if the note needs stronger wording without changing its meaning.
Next guide
Adjust Resource Tool →
Generate differentiated resources from a plain-English description, review the result, and save it as evidence.